SCOTTSDALE//
We would like to officially welcome you to the Day of The Dog™. As a vendor, you are an important part of our festival and your fabulous pet community. This page contains information regarding the event. The 2024 festival will take place on Saturday November 2 & 3 from 11-3 on 2nd street between Marshall and Goldwater in Old Town Scottsdale.
IMPORTANT INFORMATION:
Set-up time: Friday November 1th starting after 11:00 am - 6:00pm. Someone will be on site to direct you to your allocated exhibitor space.
For easier access enter from Marshall Way and Exit from Goldwater blvd
Please call the event manager toll free at 1.855.872.6797 if you have any questions upon arrival. SET UP WILL BE ALL DAY FRIDAY TO AVOID CONGESTION ON SATURDAY MORNING. IF YOU CAN NOT MAKE SET UP ON FRIDAY PLEASE CONTACT LONNIE (at the above phone number or email to info@thedayofthedog.com) TO MAKE ALTERNATIVE ARRANGEMENTS.
To make the venue easily accessible for all exhibitors, please drive to your allocated space. Drop off all items for your display and remove your vehicle before setting up.
FESTIVAL START TIME: Official Festival start time is 11:00 on Saturday November 2 and 11:00 on November 3 please be set up and ready by 10:30 AM
TEAR DOWN: No vendor is to tear down before 3:00 pm on festival days. Official tear down will be 3:00 pm on Sunday November 3
OUR GREEN INITIATIVE - ALL EXHIBITORS ARE RESPONSIBLE FOR TAKING THEIR GARBAGE WITH THEM
Weights: Please bring weights for your tent. Sand Bags, water jugs etc. MINIMUM 25 LBS This is mandatory!
Security: We have hired a professional security company for Friday and Saturday evening. We recommend only leaving larger items (tents, tables etc.) and bringing valuable merchandise in the morning. If you have side walls for your tent and can zip up in the evening consider bringing a small lock and key to insure safety of your merchandise. Rubbermaid containers with capability of locking would be highly recommended. (The Day Of The Dog will not be responsible for lost or stolen items)
PARKING INFORMATION:
Parking: Parking is available in the near by parking lots.
Parking is available free of charge to exhibitors at the lot located on 2nd St. Please note you will only be able to drive in and out before or after the festival hours as the only access to the lot is from 2nd st. which will be pedestrian access only during festival hours. If you or any of your team members need in and out access during the festival please use the parking lot located directly behind the Scottsdale Artist School.
RULES AND REGULATION:
1.) Vendors obtain the right to use the assigned stall(s) and are responsible to either use the space, or to provide advanced notice that the space will not be utilized for the days. Please advise the event management of this change a minimum of 10 days’ notice in writing. In the event of an emergency, call the event manager cell phone at 1-855-872-6797 For any unforeseen circumstances that happen during the event, please see the event manager. NO REFUNDS will be issued for non-usage of space or cancellation of contract.
2.) Vendors MAY NOT loan, give or sublease the stall(s) assigned to them. Vendors may not disassemble stall(s) until 3:00 pm.
3a.) Vendors are required to be in place and ready to operate by 10:30 am.
b.) Vendors may set up tents and large items on Friday November 11nd AFTER 11 am- J.L.A Society will be hiring professional security for Friday and Saturday.
4.) ALL FOOD VENDORS ARE RESPONSIBLE TO KNOW AND COMPLY WITH ALL APPLICABLE HEALTH AND SAFETY REGULATIONS.
5.) All food vendors MUST supply J.L.A. Society with proof of insurance and have J.L.A. Society named on the insurance policy as additional added insured for the duration of the event, a minimum of 2 million coverage.
6.) The sale of food or beverage is restricted to food vendors only. NO EXCEPTIONS
7.) Cleanliness and Appearance of this event: Vendors providing samples or operating a food stand must supply garbage containers in a location easily visible and accessible to customers. Vendors must remove all garbage bags, boxes, and refuse. Garbage cans provided in the event are for customers only. All vendors are responsible for cleaning up their stall area. PART OF OUR GREEN INITIATIVE- ALL EXHIBITORS ARE RESPONSIBLE FOR TAKING THEIR GARBAGE WITH THEM!
8.) All Vendors must meet all health and fire regulations.
9.) Rain or Shine, The Day Of The Dog will run, there will be no refunds provided for unpredictable weather.
10.) Tables and Chairs will NOT be provided unless specified on application form.
11.)TENTS ARE NOT PROVIDED. TABLE CLOTHS WILL NOT BE PROVIDED AND MUST MEET FIRE CODE REGULATIONS "Flame Resistance Certificates, fabric material shall meet the requirements of the city by law and “Standards for Flame Tests of Flame Resistance Fabrics and Films” for all tents used in connection with public events.
12.) FAILURE TO COMPLY WITH EVENT RULES AND REGULATIONS: NO REFUNDS WILL BE GIVEN WHEN AN INFRACTION HAS OCCURRED. All decisions made by JLA Society and all event managers are final. NOTE: J.L.A. SOCIETY AND THE EVENT MANAGERS RESERVE THE RIGHT TO CHANGE, INTERPRET, AND ENFORCE THESE POLICIES AND GUIDELINES AS DEEMED NECESSARY TO MAINTAIN CONSISTENCY AND INDIVIDUALITY OF THE EVENT FOR THE BENEFIT OF ALL SERVED BY THE EVENT. RULES AND REGULATIONS/CRITERIA ARE SUBJECT TO CHANGE WITHOUT NOTICE
RESCUES/ORGANIZATIONS/CHARITIES:
NO ANIMALS ARE PERMITTED TO GO TO THEIR FOREVER HOME AT THIS FESTIVAL
Use this opportunity to let the community know who you are and what you need. Build up your foster list and show adoptable pets. Make $$$ for your foundation. PLEASE BE ON TIME AND IN PLACE BY 9:30 on Saturday and 10:30 on Sunday
The sale of human food is ONLY allowed to be sold by approved food vendors
Please only bring dogs that are good in busy, loud environments.
Only bring animals good with dogs, humans, children etc.
Bring water, bedding, cleaning supplies for any animals you bring to the festival.
Please have a backup plan to take any animal not thriving in the festival environment back to your shelter or foster home without the need to abandon your booth space.
We only charge a fee for the rental of tables and chairs (passed on to us from the rental company. Payment is due prior to November 1st for table/chair rental.
If Payment is not received we will NOT order a table or chair for you. Credit Card over the phone is the easiest way to send payment.
